Guidelines for short term visits (Ex-agreement) to the UK from the former Soviet Union

Guidelines for short term visits (Ex-agreement) to the UK from the former Soviet Union

Selection Procedure

Applications to host ex-agreement visitors at times may exceed the funds available and under these circumstances priority will be given to those applications which can be expected to yield the most benefits to the UK host institution and the sending institution as well as to science generally.  The applying host should explain clearly and concisely the main purposes of the visit and the prospective benefits to the visitor, host organisation and to their respective scientific communities.

Faxed proposals are not acceptable and no part of the application may be submitted via email.  No submission should be sent until complete.

Funding

The award covers accommodation and subsistence, but not research expenses, bench fees or support for accompanying dependants.  The award is not liable to income tax.  A contribution towards international travel will be made and funding may be available for subsidiary scientific visits and/or conferences in the UK.

Referee Statement

Applicants are responsible for ensuring that the referee statement is completed by a Fellow of the Royal Society or a leading authority in the relevant field who is well acquainted with the UK applicant’s and/or the visitor’s work and willing to act as a referee.  The primary consideration in selecting a referee is that he/she is able to comment independently and authoritatively on the application.  The referee must not be the UK host’s Head of Department, nor a member of the Royal Society’s Council, nor a member of the Royal Society Panel assessing these applications.

Reports

It is a condition of Royal Society awards that a report be submitted by the UK host on completion of a visit by an overseas scientist.

Closing dates

1 February and 1 September

Application for a short term visit (Ex-agreement) to the UK

Guidelines on completing the application form

·   The reference SV/FSU should be entered on the top right-hand corner of page 1 of the form.

·   The application is made by the UK scientist (the host) wishing to invite a colleague (the visitor) to the UK.

·   All questions must be answered fully in the space provided. Do not attach copies of CVs, publication lists, etc as an alternative to answering the questions on the form. INCOMPLETE OR INCORRECTLY COMPLETED FORMS WILL NOT BE CONSIDERED.  Please note that receipt of applications is not acknowledged.

·   A letter, signed by the host’s head of department, indicating consent to the visit and confirming that no bench fees will be charged,must also be submitted (in duplicate) as part of this application.

·   Copies of relevant correspondence may be submitted in support of the application (up to a maximum of two sheets), since evidence of previous contact between the host and visitor may strengthen the application.                                                                   

·   When Parts I, II and III are completed, the host must forward the original set of papers, plus one copy of the set, to the UK referee of their choice. The primary consideration in selecting a referee is that he/she is able to comment independently and authoritatively on the application. The referee must not be the host’s head of department.

·   The referee must complete the referee statement and forward all papers, including a duplicate of the statement, direct to the Royal Society.

Application checklist

·   Parts I, II and III of form

·   Letter from head of the host department

·   Maximum two sheets copy correspondence as evidence of prior contact

·   Evidence of agreement to visit by subsidiary UK hosts (where relevant)

·   Referee statement

A DUPLICATE OF ALL PAPERS IS REQUIRED

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